Optimizing Accounts Payable Functions November 26 & 27, 2008 Toronto

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Conference Agenda

Session 2:

1:15-2:00 - TELUS Case Study: Incorporating New Technologies into Your AP Department
Tammy Rhone, Manager, Accounts Payable, TELUS

New technology and solutions, such as p-cards and e-invoicing systems, have the potential to increase both productivity and cost savings. This session will overview new developments in AP technology that have been implemented at TELUS and present tips on how to implement them in your department.

? Electronic invoice presentment and payment systems
? How to effectively use and manage p-cards
? Tips for training employees to use new technology effectively
? Techniques for determining the ROI of new technology



2:00-2:45 - Case Study: Automation within Accounts Payable for Maximum Strategic Advantage at the LCBO
Theresa Mutlak, Director, Financial Reporting & Technology, and Patrick Paraninfo, Manager Accounts Payable & Receivable, Liquor Control Board of Ontario (LCBO)

LCBO has implemented automation in the accounts payable process when shipments are received at the warehouse to transmit alerts via e-mail to suppliers notifying them of payment, payment method, payment date, invoice number and invoice description. This has resulted in improved efficiency by eliminating redundant data entry and decreasing the number of calls between suppliers and accounts payable staff. This presentation will highlight:

? The challenges of communicating with LCBO suppliers
? Implementing automation at the LCBO
? The use of Pay-on-Receipt, Alerts & iSupplier
? Purchase order and payment review drill-down capabilities.
? Benefits of automating the accounts payable function: improved efficiency
? Maximum strategic advantage



3:00-3:30 NETWORKING BREAK

2:45-3:00 - Networking Break


3:00-3:30 - Leveraging Optical Scanning Technology in AP
Marion Garant, Accounts Payable Manager, Alliance Films Inc.

Optical scanning and similar imaging technologies have moved to the forefront of achieving cost savings and improving efficiencies in accounts payable functions. By enabling AP personnel to review, approve and record transactions in an electronic environment, these technologies promote performance rather than inefficiently chasing down paper.

? Benefits of optical scanning and imaging technologies in document retrieval
? How electronic technologies reduce costs for document storage
? Improving accuracy of information capture
? Ensuring security by controlling access to documentation


3:30-5:00 - Transforming Accounts Payable from a Back-office function to a Strategic Business Partner
Paul Ingram, Senior Manager, Advisory Services, KPMG LLP Mathew Moore, Manager, Advisory Services, KPMG LLP

Transforming AP from a back office function to strategic business partner is about one thing and one thing alone: adding value. This interactive session will examine: the issues and challenges facing accounts payable functions; leading practices implemented by organizations across all industries; change approaches used to transformed A/P organizations; and strategies and tactics that will assist the participants in realizing improvements within their own accounts payable functions.

? Challenges and issues facing Accounts Payable
? Understanding the transition to a more strategic, value-added role
? Leading practices in Accounts Payable
? Quick win opportunities to deliver immediate impact
? Longer-term improvement initiatives and change strategies used by successful organizations